September 21, 2009

Board of Directors/General Membership Meeting Minutes

I.S.Q.C.C.B.E.

In Attendance: Dixie Crystals, Paul Spencer, Christopher Spencer, Karen Davis, Mike Burke, Tom Dufeck, Truly Scrumptious, Roberta Bigg, Ed Blevins, Keith Roberts, Kathy King, Brooklyn Steele-Tate, Scott Steger, Tamika, Christina Blake, Bob Jones, Scott Helton, Priscilla DeVille, Sam Clemons, Jim Smith, Mike Finke, Slade Andrews, Dennis DeClaire, Bob Gilbert, Bobby Kettenacker, Bob Scott, Donald Sutherland, Viagra Falls, Mike Connley, Tamara Downs-Carter.

Meeting called to order by Kathy King, President at 7:00 pm

Purpose read by Sam Clemons

President:

Kathy began by congratulating the new monarchs on their positions and congratulating Priscilla and Jay on another successful year for the organization.  She also welcomed the new ICPs Dennis and Tamara.  She then thanked everyone for their continued support and attendance at our fundraising efforts.  Kathy reminded all those present that the Town Hall meetings are for the membership, and that they should use them when they need to.  Nominations will be made at this meeting for President, Vice President, Secretary and Member at Large.  Kathy then thanked Ginger Snap for all the work she has put in as College Rep and welcomed Christina Blake as the new College Rep to the Board of Directors.  Kathy then brought up the request from Robbie Howard to have his ICP status returned to him.  It was agreed that this was not a College issue nor a Board issue, but a decision that was made by the reigining monarch at the time Gypsy Russell and that neither body had a right to decide the matter.  The College would draft the official letter to Robbie regarding the matter.

Nominations were then held for the open Board positions and are as follows:

President - Jim Smith

Vice President -   Sam Clemons

                            Mike Burke

Secretary - Dixie Crystals

Member At Large-    Slade Andrews

                                  Keith Roberts

                                  Viagra Falls

Kathy then reviewed the conditions for the Member at Large position and reiterated that this position is to be filled by someone who has not previously held a Board position nor been a member of the College of Monarchs.

Vice-President:

Brooklyn stated that all newsletter items must be to her by that Friday.

Secretary: 

Nothing.  Minutes delayed due to Dixie being ill the month before and the minutes not being prepared by the substitute.

Treasurer:

Mike submitted the Treasurer’s Report and reviewed it.  Motion to approve the report:

1st Bob Gilbert

2nd Brooklyn Steele-Tate

All approved

Membership:

Bob Gilbert stated that we currrently have 169 members.  We have 320 on the rosters, however not many people renewed at voting this year.  The active list could possibly increase to 250 in the near future.

College of Monarchs: 

Christina stated that the College was working on getting everyone cross trained on how to get things done for Coronation XX.   There will be a College Meeting on the 24th.  She also mentioned that the College was putting together a Pageant Committee.  The question was then asked why the College was attempting to take this on when we already had a committee established by the Reignings  to handle this.  The pageants are not the concern of the College, that is the reigining Monarchs responsibility and it is already being addressed.

Monarchs:

The first planning meeting was held yesterday and Tamika reviewed the calendar for the next month.

Parliament and ICS:

Next year’s conference has been moved from Orlando to Fresno.  Nothing new on the status of the Glitter Ball.  Motion put forth to dedicate the October 2nd show to the Matthew Shepard Foundation:

1st Bob Gilbert

2nd Brooklyn Steele Tate

All approved

Sam covered the Jose Honors and requirements.  After much discussion it was pretty much decided that if we had to form a committee to find someone, then we really don’t have someone that stood out enough to deserve the nomination.

Old Business:

Dennis DeClaire stated that we have 20 or so tshirts left and that he would be taking them to Iowa.  He will be waiting for the new Board to be seated to get the next round approved.  Motion was then put forth to authorize $650 for black long sleeve shirts:

1st Brooklyn Steele-Tate

2nd Bob Gilbert

All approved

Truly will be getting the template for the pageants to Mike Connley

The issue of thefts at shows was then brought up.  It was the popular consensus that everyone is responsible for their own belongings.  It is not feasible to put someone in the dressing rooms to watch everyone’s belongings - and chances are that no one would want the responsibility.  It was also agreed that people who are not in the show or assisting those who are should be politely asked to vacate the dressing rooms.

New Business:

Motion to authorize $100 for an ad in Iowa’s Coronation Program

1st Bob Gilbert

2nd Brooklyn Steele-Tate

All approved

Motion to limit ads for Reign XIX to $600

1st Brooklyn Steele-Tate

2nd Dixie Crystals

All approved

Mike Connley suggested that through the flu season that we keep hand sanitizer handy in the dressing rooms so as to help prevent the spread of viruses through out the season.

 Motion put forth to approve Reign XIX charities:

10% GLSEN

10% PFLAG

20% AVNK

20% STOPAIDS

20% YWCA Breast Cancer Awareness

20% Caracole House

All approved

Karen Davis requests a $50 line for the USO show:

1st Brooklyn Steele-Tate

2nd Tamika

All approved

The reigning Monarchs have asked Dixie to return as PR Rep for the year and Dixie accepts

DOBE of the Month Bob Scott

Adjourn 8:55

Web Master:  Michael L. Connley

Web Updated:  10/19/2009