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October 19, 2009 Board of Directors/General Membership Meeting Minutes I.S.Q.C.C.B.E. Election Night for New Board of Directors Bronz
In Attendance: Gene Sell, Scott Steger, Harrison Jones, Gypsy Russell, Mike Finke, Jay, Paul Spencer, Christopher Spencer, Cheryl Eagleson, Gail Coleman, Priscilla DeVille, Sam Clemons, Karen Davis, Jim Smith, Mike Burke, Dennis McCann, Mike Clarke, Tamika, Bob Jones, Donald Sutherland, Bob Scott, Wade Carter, David Carter, Steven Leitman, Nigel Cottrell, Dixie Crystals, Kathy King, Brooklyn, Christina B., Dennis DeClaire, Maxie Malone, Carl Odle, Joshua Burgess, Charles Gordon, Truly Scrumptious, Keith Roberts, Roberta Bigg, Michael Connley, Ed Blevins, John Keller, George Raleigh, Viagra Falls, Slade Andrews, Bob Gilbert
Called to order at 7:01 by Kathy King, President, Board of Directors Purpose read by Demanda Rebate
President: Kathy announced that voting would cease at 8:00 pm and that Mike Finke and Harrison Jones will be counting the votes. On ImpChat this afternoon there was an announcement of an Empress being removed for misconduct and the passing of Marcus Hernandez.
Jim Smith announced that there was a change in the deadline for the Jose Honors to the 30th of October and he would like to see Howard Sharon nominated. Bobby Kettenacker is sick, and his issues were tabled until the next meeting. The issue of access to the Membership list by Board candidates was brought up. Why can’t the candidates receive the list like Monarchial candidates do? It was decided that candidates would have access to the email list, however all emails must be pre-approved and the email addresses must be deleted after use. Brooklyn is now in charge of the Pageant committee in place of Truly. Dennis has ordered new shirts - black long sleeve with white lettering. The sale price will be $15.
Kathy re-iterated the policy that attendance at a meeting for the purpose of qualifying for an office or position means staying from beginning to the end. Dixie said that starting next month, the sign in sheet will not be available until the meeting has concluded to make sure that people are staying for the entire meeting.
Motion put forth to approve the August minutes: 1st Bob Gilbert 2nd Tamika All approved - Dixie abstained
It was announced at this time that the previous month Brooklyn Steele-Tate’s membership had expired and therefore all items voted on at the last meeting where she voted were re-voted on by the Board and approved.
Motion put forth to approve the September minutes 1st Mike Connley 2nd Tamika All approve - Brooklyn abstained
Dixie then went over the position of the PR Representative to the reign. Everyone was informed that Dixie works for the Monarchs to announce the weekly events, and to send out information on behalf of the Monarchs, NOT for the entire membership. The weekly email is meant as a reminder for the weekend’s fundraisers, not as a mini-newsletter every week. The only events that will be going into the weekly emails from now on will be that weekend’s events and any major events that the Monarchs want advertised in advance.
Kathy announced that it was 8:00 and that voting has officially stopped.
The issue of the newsletter and the expectations of the Vice President were brought up. It was decided that the newsletter should be posted online by the 1st of every month, by the 3rd at the very latest. The VP will set a deadline each month for newsletter items and that these items should be sent to the VP and one other Board member to make sure they are being received. It was also announced that the VP has “editor’s rights” when it comes to submissions. Items that are submitted that do not adhere to standards, tone, or space limitations may be edited without notice - however every effort should be made to give notice and work with the person who submitted the item.
Coronation bids have been submitted to the College and BOD from the Millenium, Duke, and the Syndicate. Mike Burke brought up Ky Catering and the Grand at 5th and Madison. We have until the end of November to make a decision on the location.
Bob Gilbert announced that we have 180 members. (this was corrected by email the following day to Dixie to 194 members)
Christina Blake announced that the Ball Coordinators were Brooklyn, Mike Burke, and Jim Smith. It was announced that all College members would be learning everything regarding Coronation from A-Z and that a manual would be created to get this done. It was announced that Greg Barker was the Minister of Protocol. The issue was brought up on how he could be in this position when he doesn’t ever attend any State events. The College will be defining or re-defining the requirements and expectations of this position. The issue of defining what constitutes a ‘major fundraiser’ will be addressed at the next College meeting. It was decided that the issue regarding Robbie Howard was between him and Gypsy. Regarding Sylvia’s reinstatement, Sylvia has written and submitted her letter as requested.
Mike Connley announced that the Audit Committee met on the 7th (minutes in the archives). Priscilla gave Mike the breakdown on the Bingo information.
Motion put forth to accept the Audit Report 1st Bob Gilbert 2nd Tamika All approved - Brooklyn abstained
The selection of the new Audit Committee was tabled until next month.
Motion to accept the Treasurer’s Report 1st Tamika 2nd Dixie Crystals All Accept - Brooklyn abstain
Report approval process tabled until next month.
The International Court communique will be available on the ICS website.
Scott Steger reviewed the fundraiser schedule for the next month. Christmas with the Flame is being sorted out.
General Membership:
Sunday February 28 will be Monte Carlo Night at the Avenue Lounge at 411 Madison Avenue. We have 40 donations for raffle.
March 7th will be the 20th Anniversary Extravaganza at the Syndicate.
Gene Sell has suggested a Lifetime Achievement Award where he will pay for the plaque and the College will determine the recipient. Issue tabled for the College.
The 501(c)3 status of the Gay Chamber of Commerce was questioned. Before we begin fundraising for the Pride Parade we need a copy of the certificate.
The issue of “why does the College get to decided who gets into the College? Why can they block someone’s membership in the College when they have successfully stepped down and stayed a member in good standing?” It was decided that the Protocol Manual says so. It was then discovered that the Board of Directors never saw the “new” Protocol Manual even though Greg Barker told the College that they had. Dixie then reminded everyone that the Protocol Manual doesn’t require Board approval and that the College can write whatever rules they want into it with no oversight. That Bylaw change was voted down at the meeting. Jim Smith and Sam Clemons then asked Dixie to verify that vote which she did.
Kathy then announced the new Board members President Jim Smith VP Sam Clemons Secretary Dixie Crystals MAL Slade Andrews
DOBE of the Month Carl Odle
Next months meeting at Below Zero
Web Master: Michael L. Connley Web Updated: 11/16/2009
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