October 22, 2008

 Board of Directors/General Membership

Meeting Minutes

In Attendance:  Priscilla DeVille, Greg Barker, Kevin Raleigh, Tom Wherry, Dixie Crystals, Kathy King, Michael Cotrell, Bob Kettenacker, Poison Ivy, Christina Blake, Bob Jones, Jim Smith, Mike Burke, Jay Rickels,  Michael Connley, Roberta Bigg, Karen Davis, Truly Scrumptious, Ed Blevins, Keith Roberts, Dennis DeClaire, Russell Slagle, Tamika, Scott Steger, Roger Hilligoss, Scott Helton, Gail Coleman, Robert Vandenburg

Voting for the position of Membership Chair took place starting at 6:57 pm.

Meeting was called to order by Kathy King, President of the Board of Directors at 7:05 pm

Purpose was read by Keith Roberts

Minutes distributed by Dixie Crystals, Secretary.  Motion to approve:

1st Brooklyn Steele-Tate

2nd Bob Gilbert

All approved 

President:

Kathy reviewed the events of the open College meeting as well as the Special Membership meeting held Monday the 20th.

Poison Ivy brought up the fact that her charges against Kevin McGraw will remained dropped as long his issues against her stay dropped.

Kathy takes nominations for audit committee.

Vice-President:

Brooklyn states that all articles, etc for the newsletter are due to her by Friday at 5:00 pm.

Brooklyn informs everyone that Maurice Harris of MCC is to begin hosting Tea Dances.  The first one is scheduled for November 9th.

Secretary:

Dixie let everyone know that she is going out of town for the next week and that any items that need to be sent to the general membership need to be to her by the end of the meeting tonite.

Treasurer:

Mike informed everyone that there was a profit made on Coronation XVIII.  The total dollar amount raised for Reign XVII was $45,000.92

Concerns were raised regarding line items (t-shirts, etc) still on the treasurer’s report.  Mike assured everyone that these items will disappear on the current reigns reports.  Funds raised at Investitures will be going to Membership fund.

Mike explained the fee associated with PayPal to Jim Smith.

Motion to approve Treasurer’s Reports for September and October:

1st Brooklyn Steele-Tate

2nd Jay Rickels

All approved

Audit committee consists of the following:

Bobby Kettenacker

Kathy King

Jim Smith

Mike Connley

Membership:

Bob informed everyone that we currently have 314 members.

College:

The issue with Tiara Enterprises is settled and all crowns are distributed.  Thorn And Company is Tim’s new jewelry company and sees no reason not to do business with him

A quick re-cap of the open College meeting expressed the sentiment that the meeting was a step in the right direction as well as the Town Hall meetings.  Kevin Raleigh expressed the popular sentiment that people grow up and deal face to face with others when there is a problem or issue.

Bobby Kettenacker informed everyone that the venue for Coronation XIX will be the Syndicate at a cost of $10,000.00.  He will be checking on parking access.  Phone calls and emails will be forthcoming for filling committee positions.

Monarchs:

Priscilla distributed the updated show calendars.  Discussion ensued.

Old Business:

Wireless credit card issue scrapped.

Jim Smith has compiled the remembrance page.  There are 14 names on the original list which he will close on the 30th of October.  Mike Connley will post this list on the website.

Mike Burke has completed the letter apologizing for the misprint listing the demise of Olive America.

Mike Burke then presented the following awards:

Emperor’s Achievement Award - Kathy King

Emperor to Past Emperor - Jim Smith

New Business:

Gene Sell presents new fundraising idea:  Poker Bowl to be held at Bellwood Lanes with a potential to raise $5-6000 dollars.  No costs up front to the Court, but will need approximately 10-15 volunteers to help.  A written proposal is to be presented.

Motion to approve event with no up-front costs:

1st Dixie

2nd Kathy

All approved

Wednesday May 27th at the Syndicate will be the Pride Alive Show 2009 with the GLBT Center

Motion to approve $150 for tickets:

1st Mike Connley

2nd Brooklyn

All approved

Snag on Guiness Show - location?!

From Jay Rickels:  Robbie Howard is compiling a CD with live performers.  He is hoping to have the project completed by December 1st.  All proceeds will benefit the Court.  There is to be no cost or connection to the Court listed on the CD.  No votes taken until a written proposal with all the details is presented.

New ideas from Dennis James:  sell Court t-shirts and “bingo” rip offs.  Dennis will research the “legalities” involved with the rip-offs.  Dixie suggested the Ohio Lottery website where they list non-profit bingo details.

General Membership:

Roberta Bigg requests her membership back on the grounds that the bylaws weren’t properly followed when the Board at the time voted to declare her membership null.  Mike Connley read the current bylaw and stated that they had been followed.  Roberta then pointed out that those were not the bylaws that were in effect at the time, but instead were the new bylaws.  Mike accused Roberta of cutting and pasting in order to make the bylaw read the way she wanted it to.  Roberta then informed Mike that Dixie had prepared the sheet for her.  Dixie informed everyone that it had been cut and pasted exactly from the bylaws that were in effect for that date.

Motion to restore Roberta’s membership

1st Dixie

2nd Brooklyn

All approve with Mike Connley abstaining

Kathy announced that Bob Gilbert is the new Membership Chair

DOBE of the Month:  Barry Floore

Web Master:  Michael L. Connley

Web Updated:  11/17/2008