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November 19, 2007
Board of Directors/General Membership Meeting Minutes
I.S.Q.C.C.B.E.
In attendance: Viagra Falls, Gene Sell, Scott Helton, Priscilla DeVille, Bobby Kettenacker, Poison Ivy, Ray Cook, Greg Barker, Randy Bridges, Maxie Malone, Michael Connley, Jim Smith, Karen Davis, Mike Burke, Brooklyn Steele-Tate, and Kathy King. (Kathy King arrived at approx. 730)
The meeting was called to order @7:09 p.m. by Vice-President Brooklyn Steel-Tate as President Kathy King will be late due to a death in her family. Our organizations purpose was read.
The minutes from the last meeting were passed out by Maxie Malone and a motion was submitted for their approval. Said minutes were approved with the following amendment: The following names will be removed from members present at the 10/15/2007 meeting as they were present for only board voting and did not stay for the entire meeting - Wes Duncan, Terrell Lackey Bobby Kettenacker, Robert Vandenberg, Bobbie Delicious, Kelly, and Karen Davis. 1st Brooklyn, 2nd Greg, all approve.
President: Nothing at this time as the president has not arrived...
Vice-President:
Newsletter discussion delayed for new business.
Treasurer:
Mike Connley passed the monthly Treasurer’s Report to the board and general membership. Mike discussed the checks for Reign XVI have been cut and will be distributed to the charities. Any remaining funds to come in will be distributed to the charities when received. A motion was submitted for approval of the Treasurer’s Report and after a discussion of key items and an overview of the distribution to Reign XVI Charities the report was approved. 1st Maxie Malone, 2nd Poison Ivy, All approve except Greg Barker who abstained from voting.
Greg Barker expressed a concern that Barry Floore needs to be contracted about future Miami shows and money handling guidelines worked out. After discussion of the board it was agreed that Greg would contact Barry and work things out to satisfy the Court.
Membership:
Greg explained that there is no actual count of members this month but we have had many new members join this month and the membership count should be around 220.
Greg Barker brought up a concern about the membership list – what it should be used for and who should have access to this list. After discussion it was determined that only board members should have access to the complete membership list with all its categories. Greg would compile a list of members with their email addresses for Dixie to use to send out show advisories and so forth.
Monarchs:
Poison acknowledged everyone’s involvement for the last month and thanked everyone for all their hard work. Mike B. discussed the shows and show changes for the next month. Mike also submitted a motion that the funds from the December 22nd show at Bronz be directed to FACE. President Kathy King interjected that this motion belongs under new business.
Bus Tour: Karen and Priscilla explained that we will be using ABC as our bus line this year. The cost is $45.00 per hour and the bus holds 44 people. The bus will be available to us for 6 hours from 7 until 12 p.m. - food and drink will be allowed on the bus.
College:
Ginger Snap, College Rep., was not present this evening. Kathy King asked Jim Smith if he would be acting as College Rep, for this portion of the meeting since Ginger was not present. After Jim discussed this with the other college members present, he informed the board that he would act as college for this meeting.
Several board members had expressed concern that nobody had heard from Ginger since the special board meeting and were wondering if Ginger was still the acting board representative. Jim Smith said that if we cannot get in touch with Ginger the college would meet before next months meeting and pick a new College Representative.
At this point, Jim Smith turned the College portion of the meeting over to Greg Barker. Greg stated that the meeting on November 4th was just on the severing of Charles Gordon’s membership. This meeting did not address any of the missing money from Reign XV. Greg submitted a motion that the board of directors send a letter to Miss Sylvia and request repayment of this missing money. After a lengthy discussion Greg agreed to withdraw this motion and table this issue until an executive board meeting could be held to discuss this issue with the possibility of having Scott Knox present.
Old Business:
T-shirt auction – No designs at this time and no new celebrities have come on board. Bobby K. suggested that we contact local high school art departments to maybe solicit some designs.
Parliament – tabled until next meeting.
New Business:
Audit Committee – The audit committee for Reign XVI passed out their final report to the board and general membership. Mike Connley summarized the key points of said report. A copy of this report is attached to the secretary’s copy of the minutes and incorporated herein by reference. Kathy King stated that due to her position as President she can no longer serve as a member of the audit committee. At this point the floor was opened up for nominations for a new member at large from the membership. Mike B. nominated Randy Bridges for the position. This nomination was seconded by Jim Smith. Randy accepted.
Two new motions were submitted to the board for approval:
1.) Pay Pal – that we continue to have pay pal on our website for donations as well as for members and new members to pay membership fees. With the pay pal feature we would leave our membership fees the same with the organization absorbing the pay pal fees. And:
2.) That, starting with the January 2008 newsletter, we would “GO GREEN”. A PDF of the newsletter would be emailed to everyone on our membership list who requested that they receive a newsletter. If any member would like to continue to receive a paper newsletter by U.S. mail they would have to contact the Vice-President and request that this be done.
Motions: 1st Mike B., 2nd Kathy K. All approve.
Wireless Credit Card Machine: tabled until next month. Mike C. to do more research.
Tree of Life incentives – this issue was approved by email vote of the board earlier this month. Mike Burke submitted a motion that we spend up to $100.00 on 6 boxes and 6 trees for the Tree of Life Campaign. 1st Mike B., 2nd Poison, all approve.
Corporate Funds – Poison is currently working on a Miller Lite sponsorship for this year’s coronation.
Holiday Cards – Mike B. submitted a motion for funding of $82.00 from membership to send out Holiday Greeting Cards to the membership. After discussion this motion was passed. 1st Mike B., 2nd Poison, all approve.
Bobby Kettenacker announced that he was bowing out as host of any of the “Flame Still Burns at Christmas” shows this year.
This months DOBE goes to Harrison Jones.
Motion to adjourn at 9:03, 1st Mike C., 2nd Maxie, all approve.
Web Master: Michael L. Connley
Web Updated: 01/20/2008