May 18, 2009

Board of Directors/General Membership Meeting Minutes

I.S.Q.C.C.B.E.

 In Attendance:  Dixie Crystals, Priscilla DeVille, Jay Rickels, Ginger Snap, Bob Gilbert, Brooklyn Steele-Tate, Kathy King, Michael Connley, Bob Kettenacker, Keith Roberts, Ed Blevins, Mike Burke, Jim Smith, Karen Davis, Della Riley, Sean Ringey, Scott Helton, Michael Lakoff, Scott Steger, Dennis DeClaire

Called To Order by Kathy King, President, at 7:01 pm

Purpose read by Ginger Snap

President:  Kathy  reminded everyone that the by-law meeting would be held that Wednesday at 6:45 at the library.  The decision was then made to decide when the 2nd half of the bylaw meeting would be held at that meeting since so many changes were proposed.    She then asked for volunteers to help collect tips at the Comedy event and announced that the show was sold out for a total income of $3500.

Vice-President:  Brooklyn announced that all newsletter items were due to her by the 27th of May.

Secretary:  Minutes distributed.  Motion to approve minutes with “for Coronation” added to the April Minutes for the money donated by Roberta and Dixie from the dinner party.

1st  Ginger Snap

2nd Bob Gilbert

All approved

Treasurer:  Mike will be moving the $50 from “income” to “coronation” category. 

                    Treasurer’s report was reviewed.  Motion to approve:

1st Jay Rickels

2nd Ginger Snap

All approve

Membership:  Bob announced that we have 294 members on the books.  We took in $220 for the raffling of the laptop donated by Jim Smith.

College:  Calendar of Coronation events will be emailed to Dixie and she will email it out to the masses.

Monarchs:  Calendar of events for the next month was reviewed.

Old Business: 

Issues regarding all the lost photos on our website.  Michael Lakoff will be giving Mike Connley the information for other link sites to post photos.

Richard Foster wants his medallion for Mr Trailer Trash.  The issue that he and Roxanne have not raised the $500 required of the pageant winners was brought up.  It was put forth that we should go ahead and give him his medallion since Roxanne already has her crown.  Fighting with them about it was not worth the small amount of money we would spend for the medallion.

1st Priscilla

2nd Brooklyn

Dixie and Ginger Abstain - motion passed- Mike Burke will order the medallion.

Dennis is ready with the artwork for the t-shirts.  He will be getting the design to Mike Connley for formatting to jpeg and then giving the design to Bob Kettenacker to get to the t-shirt printer.

New Business:

Coronation updates:

Motion put forth for $200 Decoration budget:

1st Brooklyn

2nd Bob

All approve

Mike Burke is working on the bi-folds.  Sam Clemons working on Hospitality hours.  Advertising pricing forthcoming from Brooklyn.  June 1st will be the advertising deadline.  We have a 30 room block reserved at the Holiday Inn Express at a cost of $120.20 per night with tax.

Motion put forth for $500 Hospitality budget:

1st Brooklyn

2nd Ginger

All approve

Mike Connley has suggested a strict limit on the number of drinks per person on the dais since the bill for that has become exorbitant.  It was agreed that a limit be set based on prices and the number of dais guests.

Wade is offering to do the sound for $200.

Motion was put forth to raffle off a ticket package for Coronation

1st Dixie

2nd Bob

All approve

It was decided to request 6 spots in the Pride Parade line.

Michael Lekoff spoke to the room regarding the Bingo event scheduled for June.  He would be passing all the relevant info to Priscilla to pass onto the BOD.

Della from PrideLove spoke to the room regarding the SpeedDating event at Bronz.  No investment on the Court’s part would be needed just an emcee or host/hostess.  Brooklyn accepted the spot.

Motion to approve our involvement

1st Ginger

2nd Priscilla

all approved

Dixie brought up that Linda Ochs would like us to have a show or fundraiser to help support the Healing Weekend.  It was decided that we could do this as soon as the 501(c)3 certificate was received from Linda in order to follow IRS regulations.

Dixie also brought up that Robbie Howard would like us to provide bartenders and entertainers for an all day event at Bar Monet on May 31.  Even though alot of people would be in Buffalo, the go ahead was given by Priscilla.

Mike Burke re-capped the June 27th event at Adonis.  Krystal Kurler will be coordinating the opening number.  Bricks were costing $250. Ed Blevins will be handling the ticket sales - 300 total tickets available to benefit PFLAG and Equality Cincinnati - at a cost of $15 a piece.

DOBE - Ken Brawner

adjourned at 8:30 pm

Web Master:  Michael L. Connley

Web Updated:  07/06/2009