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May 21, 2008
Board of Directors/General Membership Meeting Minutes
I.S.Q.C.C.B.E.
In attendance: Maxie Malone, Kathy King, Bob Gilbert, Scott Helton, Priscilla DeVille, Wade Carter, Dave Carter, Karen Davis, Sam Clemmons, Michael Connley, Robert Kettenacker, Brooklyn Steele Tate, Nicole Diamond, Mike Burke, Poison Ivy, Randy Bridges, Jeff Stemmer, Rachael Rogers, Ginger Snap.
The meeting was called to order at 7:00 by Kathy King, President. Sam Clemmons read our organizations purpose.
The minutes of our previous meeting were passed out by Maxie Malone and a motion was submitted for their approval. A motion was submitted for the approval of the minutes. They were approved with the amendment that Ginger Snap and Bob Gilbert were present at the last meeting. 1st Mike Burke, 2nd Kathy King, all approve.
President:
Kathy announced that we had our bylaw meeting on May 14th and the results will be posted on the website. Kathy also welcomed Nicole Diamond from Lexington to our meeting who is here to answer any questions we may have on the Parliament Position.
In addition, Madame President announced that Greg Barker has resigned his position as Board President and per the by-laws we take nominations and elect a new membership chairman to serve out Greg’s position of less than 2 years. Mike Connley explained the duties of the membership chair and two members were nominated by board members. Bob Gilbert and David Carter were nominated and accepted the nomination. After a vote of 4 to 2, Bob Gilbert was appointed to fill the current term of Membership Chair.
Vice-President:
Brooklyn announced that she will meet with the current Monarchs in the upcoming month to finalize the budget for this years Coronation. All articles for the newsletter must be in Brooklyn’s hands by Monday the 26th. Mike Connley inquired if we had set a price for this years Coronation and this point was discussed.
Treasurer:
The current Treasurer’s Report was passed out by Mike Connley were discussed key points. A motion was submitted for the reports approval. 1st Brooklyn, 2nd Mike Burke, all approve.
The report of the Audit Committee was passed out by Mike Connley to the Board and general membership. Mike explained the report and discussed it contents. Mike also distributed last year’s tax return to the board and explained key points.
Monarchs:
Mike Burke gave thanks to Bobby Kettenacker for holding the show last Friday nite at Shooters when the Royal Family and others were in Buffalo for their Coronation. Buffalo was fun and most of the members attending Buffalo’s Coronation did a production number to rave reviews from all present. Shows for the upcoming month were discussed. In addition, the Monarchs wanted to thank everyone who has been selling tickets for the Comedy Show.
College:
Ginger explained that Mike Burke had talked to Tiara and last years anniversary crown is in their possession. Ginger will follow up on this point.
The next College meeting will be held on June 22 @ 1:30 at Rosie’s and is open to the general membership.
Ginger also went over the following key dates and information for this years monarchial elections:
1.) $600.00 is the cap for candidate spending.
2.) 6-28-2008 – applications for Monarchs will be available @ 12:01 a.m.
3.) 7-12-2008 – applications for Monarchs must be postmarked.
4.) 7-20-2008 – Monarchial interviews will be held at OB’s at 1:00 p.m.
5.) 8-01-2008 – Monarchial Kick-off Show will be held at Shooters @ 11:30 p.m.
6.) 9-24-2008 – Monarchial voting will be held at Shooters from 4 until 8 p.m.
7.) Must be a member by 5-25-2008 to request an absentee ballot
8.) Absentee ballots will be available 7-25 until 8-4-2008 and must be postmarked by August 14, 2008.
Old Business:
Wireless Credit Card machine – Mike C. discussed the costs and it was determined that it was not worth the costs. See email attached to secretary’s copy of the minutes for cost breakdown. Wade will check into other alternatives.
Kinko’s Credit Card – Mike C. has sent a letter to Kinko’s with the authorized names to use the account.
Bike Run t-shirts - these will be retrieved from Jim Smith and turned over to Dale and Terry for use at the bike run.
New Business:
Member of the year - Mike C. brought this point to the attention of the board and discussed canceling this fundraiser and was decided that we would go ahead with the item as planned.
A motion was submitted that the funds from the Turnabout Show go to Coronation. The motion passed – 1st Mike Burke, 2nd Maxie, all approve.
Nicole Diamond –
Nicole Diamond was present at this meeting to answer any questions that the board and general membership had concerning the requested Parliament position that was requested by the ICS. Nicole began by saying that she has always been a supporter of the Cincinnati Court. She did explain that at the last caucus meeting Cincinnati was on the agenda and that she felt that we were dealing effectively with the issues of the last year. Nicole did say that after sitting in on the meeting this evening, she did have a few issues with the way that we were handling decisions as a board. These points were discussed. Nicole answered questions from the board about the Parliament position to the satisfactions of the Board.
This months DOBE will go to Dave Carter.
A motion to adjourn was submitted at 9:00 p.m, 1st Maxie Malone, 2nd Mike Burke, all approve.
Web Master: Michael L. Connley
Web Updated: 07/24/2008