May 22, 2007

Board of Directors/General Membership Meeting Minutes

I.S.Q.C.C.B.E.

In attendance:  Maxie Malone, Tamara Edwards, Viagra Falls, Gene Sell, Karen Davis, Kathy King, Tom Wherry, Mike Burke, Brooklyn, Jon Wagner, Robby K., Simone Gregory, Mike Connley. (Two additional members were present, but their signatures could not be read.)

The meeting was called to order @7:02 P.M. by President Jon Wagner who read our organizations purpose.  The minutes of the previous meeting were passed out to the board and general membership and a motion was submitted for their approval with two spelling corrections:

1^st  Jim Smith

2^nd Simone

All approve (Mike C. not present at this time)

The minutes of the By-law meeting were passed out by Jon Wagner and a motion was submitted for their approval.

1^st Brooklyn

2^nd Maxie

All approve (Mike C. not present at this time.)

President:

Jon gave a big thank you to all present and involved with the annual by law meeting earlier this month.

.

Vice-President:

Actual billing statements will now be sent for ads placed in the newsletter.

Simone submitted a motion to allow up to 2 full page ads in the newsletter:

1^st Brooklyn

2^nd Tamara

All approve

An email will be sent out detailing the time and place for this months newsletter stuffing.

Treasurer:

The current treasurer’s report was passed out to the board and General membership and a few points were discussed.  Gene Sell presented a question about receipts for the Funny Bone Event which was answered by Mike C.  Mike Burke asked where any overages from Court Sports money would go after paying entry fees.  Mike C. explained that any overages would go to our general fund.  A motion was submitted for approval of the Treasurers Report.

1^st Simone

2^nd Tamara

All approve.

Membership:

Tamara informed the board that our current membership count is now at 217 up from 211 last month.

Monarchs:

Show listings for the month of June were passed out and discussed.

Brooklyn informed the board that a meeting was planned for Friday May 25^th with the convention center to receive the final proposals on food and other items for Coronation.

A motion was submitted that the proceeds from the upcoming show on June 17^th go to FACE:

1^st Brooklyn

2^nd Simone

All approve.

.

College: Jim Smith Rep.

Jim met with Ginger S. to discuss various points for this years Coronation.  A motion was submitted to stay with $600.00 as a cap for campaign spending for this years candidates:

1^st Brooklyn

2^nd Simone

All approve.

Dates & Deadlines for Coronation were passed out, explained and few corrections were made.  It was determined that this list would be published in this months newsletter.

Jim explained that he has received email concerning the College going wild and overstepping its bounds.  He has asked everyone to read protocol and the organizations by laws which explain the college’s role in the organization, its responsibilities and set it limits.

T-Shirt Auction:  nothing further has happened since the last meeting.  Mike Burke has put together a brochure.

Kathy King asked about her bylaw change #6 which was dismissed at the by law meeting as being a protocol issue and already addressed in the new protocol.  After discussion the board was informed by Ginger S. that this issue was actually not a protocol issue and could only be addressed as a by law issue.  It was determined that the only remedy to this situation was for Kathy to resubmit this by law change at the by law change meeting next year.

Old Business:

Trademarks – Jim Smith passed out a listing on the costs and procedures of trade marking our court titles.  After discussion, it was determined that due to cost, time, and the money involved we would take no action on this point at this time.

New Business:

Update of Board Responsibilities – tabled until next month.

Public Relations Officer – after discussion it was determined that this issue would be left up to the Monarchs for this year.

Jim Smith brought to the attention of the board the proclamation from Nicole the Great concerning the establishment of a parliament of the people and that each court must elect or designate a representative to this parliament.  A letter has been sent to Nicole for more detail about this representative.  Jim Smith was urged anyone who might be interested in this position to give it some thought.

Audit Committee - Due to our new by law, we must appoint an audit committee who will conduct quarterly audits of our organizations finances.  The following members have been appointed to the Audit committee:  College Member – Jim Smith: Member-at-large – Kathy King: Board Member – Maxie Malone: and Treasurer – Mike Connley.  This committee will meet and report its findings at our next board meeting.

The Dobe for the month will go to Mike Burke.

A motion to adjourn the meeting was submitted at 8:25 – 1^st Brooklyn, 2^nd Tamara, all approve.

Web Master:  Michael L. Connley

Web Updated:  06/21/2007