March 16, 2009

Board of Directors/General Membership Meeting Minutes

I.S.Q.C.C.B.E.

In Attendance: Dixie Crystals, Kathy King, Brooklyn Steele-Tate, Priscilla DeVille,

Tamika, Karen Davis, Jim Smith, Truly Scrumptious, Mike Burke, Tom Dufeck, Michael Connley, Bob Kettenacker, Roberta Bigg, Keith Roberts, Ed Blevins, Dennis DeClaire, Scott Steger, Bob Gilbert, Brian Schlemmer, Luka Hartman, Jay Rickles.

Meeting called to order at 7:08 by Kathy King, President ISQCCBE Board of Directors

Purpose read by Mike Burke

President:

Kathy stated that she had found our letters of incorporation and our 501(c)3 certification letter.  She will be putting it all in one book to be passed on from year to year.  There is a potential issue with the abbreviation of our name in one of the documents.  Ginger will be scanning all the “thank you “ letters we have found for Mike Connley to post on the website.

Kathy brought up the issue of issuing an apology to Chuck Webster for the comments made in emails regarding his company.  Jim Smith has an issue with us apologizing for one members comments.  Roberta disagreed, saying that the Board runs the organization, and that an apology from the Board would be appropriate. Truly suggested that the Board and College should apologize since it was a College member involved.  Bob Gilbert agreed that we should  apologize.

The issue of  John M./”Buttons” last name being used on our website, etc.  Family was not aware of his sexuality, so it was agreed that we would remove his last name from everything.  It was noted however, that involvement in our organization does not indicate sexuality.

The Executive Meeting regarding Miss Queen City Marian Capri resulted in an issue that needed voting on.

The motion was put forth to let her keep her funds and title:

1st Mike Connley

2nd Ginger Snap

All approved

It was also agreed that the show did not count towards her obligations to the title.

Vice-President:

Brooklyn stated that all newsletter items needed to be to her by the 23rd of April.

Secretary:

Dixie submitted the minutes from the last meeting for approval.

1st Ginger Snap

2nd Mike Connley

All approved

Brooklyn submitted the minutes from the December meeting for approval

1st Mike Connley

2nd Brooklyn Steele-Tate

All approve - Dixie abstained

Treasurer:

Michael Connley announced that we took in over $6,000.00 last month.  The Treasurer’s Report was submitted and reviewed.  There will be an Audit Committee meeting on Thursday to review the records for November 2008 until the present.  The IRS Tax Return was complete and ready for review.  The return will be submitted in April.

Membership:

Bob Gilbert stated that we now have 293 members.  6 new members were added this past weekend.

College of Monarchs:

Ginger Snap announced that Roberta’s title has been re-instated.  The re-writing of the Protocol Manual is going fine.  The next meeting will be April 23.

Dale and Tate’s show will be going to the Anniversary Fund.  The drawing for the laptop will be held at the Syndicate on May 27th.  Thank you to Jim Smith for donating the laptop.

Truly indicated that she had a challenge for the College,  It was decided that she would bring that to the College meeting.

Ginger volunteered all the Board members to team up and put together baskets to raffle for the Membership Drive on April 19th.

Bobby Kettenacker announced that he had stopped at the hotel we planned on using for Coronation.  He quoted a rate of $108 a night - with $4000 up front that may be bypassed.  They would hold 30 rooms for us.  Holiday Inn Express will be drafting the contract..  The issue of transportation was brought up with no distinct commitment.

Monarchs:

The calendar of events for the next month was reviewed. 

It was announced that Marian Capri was wanting to do a show at the Dock using non-Court performers pulled from local talent

The motion was put forth to order the Mr QCL sash  for a cost of $250

1st Mike Connley

2nd Jay Rickles

All approved

Priscilla announced a new event in conjunction with Stop AIDS - Gay Bingo starting once a month in June.  We needed to provide an emcee and 6 Queens.  Half of the proceeds would be going to the Court.  The first event will potentially be at the Ensemble Theater at 7:00 on June 19th with an after party at Below Zero Lounge.  Dixie’s show booked for Shooters on that date was cancelled.

Old Business:

Dennis has wrapped up the t-shirt design and production.  The cost will be $8.70 per shirt with print on the front and back. It was agreed to sell the shirts for $15.00.

Motion put forth to approve design and $500 for shirts

1st Brooklyn Steele-Tate

2nd Mike Connley

All approved

All records being put together and finalized, the College will be handling the archiving of these documents.

New Business:

The deadline for by-law revisions will be April 20, 2009 at 11:59 pm.  The By-Law meeting will take place on May 20, 2009.

Krystal Kurler announced that she had a friend who was wanting to do a documentary on Drag Queens.  This person will be attending next month’s meeting to field questions about this.

Mike Burke has suggested terminating the Mr. and Miss Trailer Park Trash pageant and replacing it with Mr and Miss Imperial Gay Pride Pageant.  Preliminary rules were submitted for review.  Issue will be re-visited next month.

Luka let Dixie know that there was a website where we could get our shows listed for free called CinStages.com.  Dixie would be taking care of it.

Roberta asked that her show on April 4th be given to the Coronation fund

Motion put forth

1st Ginger Snap

2nd Priscilla DeVille

all approved.

Roberta announced that dinner would be served at her house this evening after the meeting for everyone who would like to attend - donations for the Court would be welcome instead of going out to eat after the meeting.  She then expressed concern over how judges were selected for our pageants and said that other people were expressing concern over possible improprieties in a recent pageant.  A slight disagreement ensued at this point between herself and Brooklyn.

Bobby Kettenacker  asked if there were designees assigned to take money at shows.  It was decided that there were none.  Roberta stated that she believed there needed to be someone designated to take money at each fundraiser.  Priscilla stated that she was not comfortable taking the money from shows.  A rather heated debate ensued over the issue of whether the Treasurer was responsible for being at shows to collect the deposit or whether he/she is responsible for appointing someone to take the deposits.  It was suggested that the show host/hostess should be responsible which was met with opposition.  It was also suggested that any Board member at the show would be capable of taking the deposit.  After some angry words exchanged, no agreement was reached

DOBE of the month : James Hughes

Adjourned at 9:05 pm

Web Master:  Michael L. Connley

Web Updated:  04/20/2009