June 15, 2009

Board of Directors/General Membership Meeting Minutes

I.S.Q.C.C.B.E.

In Attendance:  Dixie Crystals, Truly Scrumptious, Mike Burke, Ed Blevins, Keith Roberts, Slade Andrews, Jim Smith, Bob Gilbert, Jay Rickles, Scott Helton, Tamika, Kathy King, Dennis DeClaire, Scott Steger, Priscilla DeVille, Michael Connley, Brooklyn Steele-Tate

Called to Order by Kathy King, President at 6:58 pm

Purpose read by Jim Smith

President

Kathy stated that the by law changes were completed the past week.  The past weekend was Pride weekend, and a bunch of us were on tv. 

Where the Comedy Show for the GLBT Center was supposed to be designated for Pride, it seems there is some controversy as to how that money is supposed to be being used.  From now on, when doing a fundraiser, we need to specifically designate what we want the funds donated to and used for.  Mike Connley suggested that we get an explanation from someone at the GLBT Center about where the money is going before we start writing checks.

Bill Abney was responsible for us not being listed on any of the flyers promoting Pride Weekend.

Kathy stated that we will be meeting next month at MCC again for the Board meeting.

Vice-President

Brooklyn stated that all items for the newsletter must be in by June 26th and that Coronation items are due by August 1st.  We are requiring 50% down on ads this year.

Secretary

In the May minutes, change the deadline for bifolds to August 1st.  Motion to approve minutes:

1st Jim Smith

2nd Jay Rickles

All approved

Treasurer:

Michael submitted the monthly report for review and approval.  Motion to approve

1st Brooklyn Steele-Tate

2nd Jay Rickles

All approve

Michael stated that we need addresses for some of the credit card purchases made at the Comedy Show.  Kathy donated an additional $31.00 to make the Comedy Event and even $9000.  Michael had informed us that Coronation is currently in the black.  Scott Steger has deposited a check for $1000 from Randy and On Broadway.

Membership Chairperson

Bob Gilbert stated that we have 288 members.

College of Monarchs:

The dates regarding membership, voting, and monarchial applications are as follows:

June 1st - deadline for membership to receive absentee ballot

July 3rd - Monarchial Candidate applications available

July 17th - deadline for absentee applications

July 31 - absentee ballots available

August 7 - candidates for Monarchs announced

August 20 - absentee ballot deadline

August 30 - voting at Rosies

Motion to approve $600 campaign budget for Monarchial Candidates

1st Brooklyn Steele-Tate

2nd Jay Rickles

All Approved

Motion that any non-earmarked funds raised in July and August go to Coronation

1st Jay Rickles

2nd Mike Connley

All approved

$500 request for set design tabled until we see a breakdown of expenses. 

There are to be NO comp tickets for Coronation this year, this was already voted on and passed at an earlier meeting.

Parliament

Review of Parliament meeting and notes submitted by Truly Scrumptious

Old Business

Priscilla will be doing the radio show

Dennis has donated the $385 for the t-shirts

Jim Smith mentions that Jeff Marlow passed on the 27th of May and would like him placed on the Remembrance Page

Motion to include anyone who was a member/friend to the Court on the page with family approval:

1st Brooklyn Steele-Tate

2nd Dixie Crystals

All Approved

Marion Capri’s show on the 21st is designated for PFLAG

There is no more Mr/Miss Trailer Trash Pageant

It was decided after discussion that Gypsy Russell is in no way at fault for the incident involving Roxanne Foster at Shooters the previous Friday evening.

Priscilla has appointed Truly Scrumptious as Pageant Committee Chair - Motion to approve

1st Brooklyn Steele-Tate

2nd Dixie Crystals

All approved

Mike Burke wants approval for $100 in shipping to get a signed brick from Elton John.

Request denied.  Truly Scrumptious and Keith Roberts agree to each pay for the shipping in each direction.  Mike also stated that he needs help selling tickets for the Stonewall Fundraiser.

Priscilla asks that anyone interested in being in the opening number please contact her.

New Business

None

General Membership

None

DOBE of the Month - Gene Sell

adjourn 8:18 pm

Web Master:  Michael L. Connley

Web Updated:  07/21/2009