July 23, 2008

Board of Directors/General Membership Meeting Minutes

I.S.Q.C.C.B.E.

In Attendance:  Mike Burke, Brooklyn Steele-Tate, Sam Clemons, Bob Gilbert, Ginger Snap, Dixie Crystals, Truly Scrumptious, Roberta Bigg, Kathy King, Bob Kettenacker, Jim Smith, Michael Connley, Darynn Streine, Tamika, Scott Helton, Priscilla DeVille, Poison Ivy, Dan Smith

The meeting was called to order by Kathy King, President at 7:00.  Mike Burke read the Purpose.

Minutes of the previous meeting were distributed.  Corrections are as follows:

- The list of committee chairs for coronation were NOT distributed.

- The Audit Committe Report was NOT approved, it was simply accepted.

Motion to approve minutes with corrections submitted:

1st Ginger Snap

2nd Mike Burke

All approved

PRESIDENT:  

Kathy began with the issue of the Parliament Representative, noting that no progress has been made.  The motion was made to open the position to the General Membership by posting the position on the website.

1st Mike Connley

2nd  Brooklyn Steele-Tate

All approved

Kathy asked on behalf of the Board that anyone who must cancel a show, more effectively notify Mike, Dixie, and the Monarchs  so that information may be kept up to date and the membership notified.

Kathy took nominations for Secretary to fill the vacancy.  Dixie Crystals and Jim Smith were nominated.  Voting will be held at the next BOD meeting on August 18th, 2008.

Pride Night at Kings Island is August 29th, 2008.

Kathy thanked Jim and Brooklyn for correcting Yahoo! website issue.

VICE PRESIDENT:

The Glammys are at the Dock on August 10th, 2008 starting at 6:00 pm.

All items for the newsletter are due to Brooklyn by the 29th of July - this was re-itterated several times.

Brooklyn announced the committee chairs for Coronation XVIII:

- Hospitality : Sam Clemons

- Programs:  Kathy King

- Tickets:  Mike Connley

- Protocol:  Charity, Booshee, and Tate

A motion was submitted that for a $300 donation, donors would receive a 1/2 page black and white ad in the Coronation program as well as 3 months in the newsletter and on the website.

1st  Brooklyn

2nd Poison

All approved

On the issue of tickets, the following was proposed for Comp tickets for events:

6 tickets for Coronation (Royal Family)

4 tickets for Brunch (Monarchs)

4 tickets for Riverboat Cruise (Monarchs and ICPs)

Along the lines of the Budget for Coronation the following requests were made:

Sam - $500 for Hospitality

Mike Burke - $250 for dais decorations

Poison Ivy - $212 for roses

It was also noted that the bus will be $45 an hour for approximately 7 hours.

SECRETARY:

N/A

TREASURER:

The Treasurer’s Report was reviewed.  With EOY money not yet included, Coronation is currently in the positive.  Key points were discussed.

Motion to accept:

1st Brooklyn

2nd Poison

All Approved

July 16th Audit  Committee Meeting minutes were distributed and approved.  Final meeting in October.

Bookkeeping from March 2008 through June 28th, 2008 was all in order with the following exceptions:

- Need final paperwork for Monte Carlo night

- issue of uncashed checks

MEMBERSHIP:

Bob informed us that we have 217 members.

Bob and Mike will be sending out letters to expiring members in the next week.

Kathy, Sam, and Jim all volunteered to personally contact some members as opposed to mailings.

COLLEGE REP:

Ginger assured everyone that all crowns and plaques are in process and will be available when needed.

There may be a College Meeting on August 3rd.

Protocol meeting on August 17th.

Jim Smith being placed back on the Audit Committee will be handled by the College.

MONARCHS:

Mike provided all with the following dates:

July 25th - EOY Closing Show

July 26th - Radio Show

August 1st - Monarchial Candidate Launch Show

Mike will be in Hamilton August 8, 9, 10th

August 23 will be the Radio Show for the Monarchial Candidates

August 24th is Monarchial Voting at Shooters from 4-8

August 29th is the Old Street Monarch Show

He then reviewed dates, locations, and events for Coronation week.

With the withdrawal of Wade from the EOY competition, discussion followed as to what should happen to his funds.  The rules were to be emailed to the Board so they could make a final decision at the next meeting.

OLD BUSINESS

Kathy following up on wireless credit card issue.

Kathy thanked everyone on behalf of Dale for their efforts at the Bike Run.  Approximate amount raised $2972 (plus match)

Flags have all been cleaned - Ginger taking possession

Issue of official proclamation for flag protocol - need a copy. 

Question of whether to buy a Trans Flag or borrow one.

Discussion of purchasing a new banner tabled till next meeting.

Motion was presented to separate the Bylaws from Standard Operating Procedures.

1st  Brooklyn

2nd Dixie

All approved

Commitee volunteers to achieve this :  Sam, Brooklyn, Rachel, and Kathy

NEW BUSINESS

Jim Smith wanted to know why Minutes are not up to date on website.

Priscilla - issue with someone not receiving change for Jello shots, Tamika giving info to Kathy for contact

DOBE of the Month :  Dixie Crystals

MEETING ADJOURNED 8:36 PM

Web Master:  Michael L. Connley

Web Updated:  08/24/2008