December 18, 2006

Board of Directors/General Membership Meeting Minutes

I.S.Q.C.C.B.E.

In attendance: Poisen Ivy, Bobbie Delicious, Gary McDaniel, Karen Davis, Kathy King, Tara O’Bryan, Mike Burke, Jim Smith, Maxie Malone, Michael Connley, Simone Gregory, John Wagner, Brooklyn Steele Tate, Bobby Kettenecker.

Meeting was called to order at 7:05 P.M. by President Jon Wagner.

Minutes from our previous meeting were distributed and a motion to approve was submitted. 

1^st. Brooklyn

2^nd Jon Wagner

All approve

Tamara Edwards distributed minutes from the Executive Board Meeting on December 3, 2006.  A motion was made to approve the minutes after they were amended to include Jay Rickels as a committee member.

1^st Simone

2^nd Maxie Malone

All approve

Treasurer:

Mike informed the court that we were in receipt of a check from Miss Sylvia for Reign 15 in the amount of $200.00 and said check would be held in escrow until such time as Reign 15 difficulties were resolved.

At the present time we have a $100.00 credit balance in our Kinko’s account.  A decision was made to leave this balance as is to use for future printing, etc.

The treasurer’s report was distributed and a motion was submitted to approve.

1^st Simone

2^nd Jon

All approve.

Membership:

Our membership account balance in now in the red in the amount of $1722.69.

We now have 186 current members.

Tamara informed the board that renewal letters have been prepared and will be sent out to the last 14 months of expired members in the next few days.

Simone explained that from this time forward that renewal letters will be enclosed with the member’s newsletter a few months before their membership expires.

Monarchs:

Show schedules for January 2007 were passed out.

Brooklyn informed the board that there would be a meeting at On Broadway on Wednesday December 20, 2006 at 7:00 P.M. to plan shows for the second half of Reign 16.

The Ramada Downtown has been picked as our host hotel for Coronation.  Room will be available for $75.00 per night.  More details to come.

College:

Jim Smith represented the College for this meeting in the absence of Brian Schlemmer.  Jim informed the members present that an Executive Board Meeting was held on 12/03/2006 requested by the College to investigate the money handling procedures of Reign 15.  The college has requested a full financial audit of Reign 15.  A committee was formed to conduct this audit and consists of the following members: Jim Smith, Jay Rickels , Jon Wagner, Mike Connley, Simone Gregory, and Cathy King.  The committee’s first meeting was held on December 16, 2006.  Two key decisions were made at this meeting.  First, each committee member will audit a 2 month period of Reign 15, and second, the committee makes the following recommendations for the courts money handling procedures in the future: