August 20, 2007

Board of Directors/General Membership Meeting Minutes

I.S.Q.C.C.B.E.

In attendance:  Scott A. Helton, Priscilla DeVille, Poison Ivy, Tom Wherry, Darren Smith, Adam Reilly, Mike Burke, Jay Rickels, Gene Sell, Jim Smith, Thomas Weber, Kathy King, Karen Davis, Greg Barker, Ginger Snap, Mike Connley, Tamara Edwards, Jon Wagner, Brooklyn Steel-Tate, Bobby Kettenacker, Maxie Malone.

The meeting was called to order at 7:00 p.m. by President Jon Wagner who read our organization’s purpose.

The minutes of the previous meeting were passed out by Maxie Malone and a motion was submitted for their approval.   Said minutes were amended to include two members present at the last meeting (Ginger Snap and Bob Gilbert) who were not listed in the “In attendance” section

1^st Brooklyn

2^nd Bobby K.

All approve

President:

Jon announced that this would be the last meeting where Bobby K. and Brooklyn would sit on the board.  A big thank you was sent out to Bobby and Brooklyn for service to the board and our organization.

Vice-President:

Not present.

Treasurer:

The current Treasurer’s Report was distributed to the board and general membership by Mike C. and key points were discussed.  A motion was submitted for its approval

1^st Brooklyn

2^nd Tamara

All approve

Mike C. informed the board that a check was received from P-FLAG for Coronation tickets at an amount that was less than what the tickets should have been.  A decision was made to hold 5 tickets for P-FLAG and they would be contacted by Brooklyn.

Membership:

Tamara informed the board that our current membership count is now at 255.  An announcement was made that all membership applications for new members to vote at Monarchal Elections must be in Tamara’s hands by 4:00 p.m. on the Friday prior to voting.  (Please note that this deadline was changed by Board Email to be set at 4:00 p.m. on the Saturday prior to voting after a check was made of our by-laws.)

Monarchs:

Brooklyn and Bobby K. submitted the final budget for Coronation XVII to the board for approval.

(Note: the total of coronation ads was amended to $2145.00) A copy of this budget is attached to the secretary’s copy of the minutes. The motion to approve the budget was deferred for an email vote by the board so everyone could get a chance to go over the budget when not rushed.  (Subsequently the final budget was approved by the board by Email vote – all approved.)

College: Ginger Snap

Tom Wherry reported on the first parliament meeting held in Canada a few weeks ago.  Not much came out of the meeting and Tom informed the board that a letter would be forthcoming from the council on the requirement of the parliamentarian position

Old Business:

T-shirt auction – Jim Smith reported that the t-shirts have been paid for in the amount of $100.00 and that this will be the only expense to Reign XVI for the auction.  The auction is tentatively set for June 22, 2008 at Below O.

Reign XV Audit: - Jim Smith reported that after many, many months the audit of Reign XV is now complete.  The audit was conducted on two levels.  First was an audit of show sheets and deposits and second an audit of book keeping procedures.   A question was posed of Mike Connley asking if Miss Silvia had paid back to the Court all that was determined she owed the organization.  Mike Connley answered in the affirmative.  At this point in the report the floor was turned over to Tom Wherry who passed out a packet of material exhibiting where discrepancies were found.

New Business:

Voting day setup -  Ginger Snap in charge coordinating with Perry Key.

Iowa Coronation Ad. – A motion was submitted to purchase an ad in the Iowa Coronation Program.  1^st Tom Wherry, 2ed Ginger Snap, All approve.  Subsequent to the motion Gene Sell offered to pay for the ad and gave a check to Mike Connley.

An announcement was made concerning that nomination for open board positions would at our next meeting in September.

Dobe for this month is Tim Lieber.

A motion to adjourn was submitted to adjourn, 1^st Tamara, 2^nd Maxie, All approve.

Web Master:  Michael L. Connley

Web Updated:  10/29/2007