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April 20, 2009
Board of Directors/General Membership Meeting Minutes
I.S.Q.C.C.B.E.
In Attendance: Dixie Crystals, Brooklyn Steele-Tate, Bob Gilbert, Priscilla DeVille, Michael Connley, Ginger Snap, Slade Andrews, Truly Scrumptious, Ed Blevins, Keith Roberts, Roberta Bigg, Mike Burke, Scott Steger, Dennis DeClaire, Jay Rickels, Tamika, Kathy King
Called to order by Kathy King President of the Board of Directors at 7:04 pm
Purpose was read by Slade Andrews
President:
Kathy began by stating that all bylaw change submissions were due by 11:59 pm that evening. Some hard copies had been submitted. Jim Smith’s electronic submissions had been received, but were garbled. Kathy would be getting a hard copy from him. The bylaw meeting would be held on the 20th of May at 7:00 pm at the Kenton County Main Library. Next months BOD meeting would be on the 18th at the Kenton County Main Library. Currently we have no location for the June meeting due to the library being booked already - Kathy asked for suggestions on a venue.
Kathy thanked everyone for all their hard work in April. She then proceeded to comment on the behavior of some members threatening to have other members‘ memberships revoked for personal reasons. She basically told these people to grow up - several Board members echoed this sentiment.
Kathy then stated that she and Brooklyn had visited the venue and hotel for Coronation. Everything looking good.
Vice-President:
Brooklyn stated she needed all items for the newsletter by April 24th.
Secretary:
Dixie submitted the minutes from the March meeting. One change noted : under Vice President, the month should have been March not April
Motion to approve the minutes with changes:
1st Brooklyn Steele-Tate
2nd Bob Gilbert
All Approved
Treasurer:
Treasurers Report was distributed for review.
Mike stated that the cost of $20 to repair the State Crown was taken out of the Anniversary Fund. Mike also found a check from Iowa for $100 in some old mail for program ads. The funds were deposited in the Coronation fund.
The check written on Dec 31 for Caracole was for the wrong amount. It was $197.00 too much. It was decided that this amount would be deducted from the check we write them at the end of the reign when funds are disbursed to the charities.
The Audit Committee met on April 9, 2009- everything was found to be in order. Mike submitted the Tax Returns for review by the Board. On the 1099, part IV question 6 and Part V question 6a were discussed and found to be answered correctly.
Motion to approve the Treasurer’s Report
1st Brooklyn
2nd Bob Gilbert
All approved
Motion to approve Audit Report
1st Dixie
2nd Brooklyn
All Approve
Motion to approve Tax Forms
1st Brooklyn
2nd Bob Gilbert
All approve - Dixie abstained
Membership:
Bob stated that we had 296 Members. We had 2 membership drives and picked up about 10 members. Raffle tickets are still on sale for the laptop computer. Thanks to everyone who donated items to the raffles at the drives.
College of Monarchs:
Ginger stated that Dale does not want his medallion for his decade. No response from Tate yet. She also spoke to Chuck, and he stated that no apology was necessary.
The meeting of the College with the Monarchs would be held at 1:30 at Rosies on May 10th.
Monarchs:
Priscilla distributed the new calendars. She then asked if anyone remembered booking the Legends show with On Broadway. Noone seemed to remember booking it.
All music for the Pride show needs to be to Gene Sell by May 17, 2009. Everyone was then reminded that the Glammy’s is a State Event. Priscilla stated that she needs 6 queens for the Bingo event on June 19. We then re-hashed all the previous information on the event.
Old Business:
Kathy brought up the issue of pageant winners not making the money they agreed to raise - thus putting us $1000 in the hole as far as projected fundraising goes. Ginger stated that it was the Monarch’s responsibility to track and enforce these rules with the winners. The issue of us having too many pageants was raised. Do we have too many to effectively track and utilize the winners? The issue of separating each title holders shows on the reports was inquired on in order to make it easier to track. Mike explained that this was listed on the deposit reports. The discussion continued on whether we have too many pageants and what purpose they serve. A committee was formed to look at pageants - this consists of Ginger Snap, Ed Blevins, Mike Connley, Keith Roberts, and Truly Scrumptious.
Dennis brought up the t-shirts. He was told to move ahead with his plans to get them done. We could not put this off any longer waiting on Bobby K.
The issue of Mr and Miss Imperial Gay Pride was brought back. It was decided that we already had too many pageants and that by initiating this it looked like we were stepping on other people’s ideas. The pageant was scrapped.
The issue of missing 501(c)3 documentation was revisited. Motion put out that if someone wants to do a show for an organization other than our designated charities they must provide a copy of the IRS letter stating their 501(c)3 status in order to be approved.
1st Brooklyn
2nd Bob Gilbert
All approved
June 21st GLSEN benefit - Luka Hartman not present - issue tabled
Sam Clemmons May 9th CMC event at the Dock request to approve benefit
1st Dixie
2nd Priscilla
All approve - Brooklyn abstain
$3200 in ticket sales for the Comedy Review at the Syndicate on May 27
Truly gave Mike Connley $100 for a table at the show
Kathy gave $50 to Mike Connley from the dinner party that Roberta and Dixie had at Roberta’s house.
New Business:
Mike Burke passed out the outline for the 40th Anniversary of Stonewall event at Adonis on June 27th
Motion to approve Equality Cincinnati as a co-charity
1st Ginger
2nd Bob Gilbert
All approved
Motion to approve $600 in expenses
1st Dixie
2nd Mike Connley
All approve - Brooklyn and Ginger abstained on grounds that we should not be paying for charity entertainment
DOBE : Roberta Bigg
meeting adjourned at 8:37
Web Master: Michael L. Connley
Web Updated: 05/19/2009